[ Legal ]
Privacy Policy & Terms
How we handle your data, how we may contact you, and the rules for using our websites. In plain language.
The short version
Who we are
SIA "Sharpify Services" runs Sharpify and is responsible for your data.
What we collect
The details you give us (name, email, phone, company) and how you use our site and talk to us.
How we contact you
When you sign up, we can call you (including AI calls), and send you emails, SMS and WhatsApp messages about your request and our services.
AI always says it is AI
When our AI assistant calls or writes to you, it tells you. You can ask for a person at any time.
Stop any time
Reply STOP, click unsubscribe, tell us on the call, or email info@sharpify.io. We stop and remember your choice.
We never sell your data
We share it only with services that help us work, under contracts that protect it.
Part APrivacy Policy
1Who we are
The controller of your personal data is SIA "Sharpify Services". In this document, "Sharpify", "we", "us" and "our" mean this company.
- Company
- SIA "Sharpify Services"
- Registration no.
- 42103096107
- VAT no.
- LV42103096107
- Legal address
- Sporta iela 12-25, Kalni, Nīgrandes pag., Saldus nov., LV-3898, Latvia
- Office
- Vīlandes iela 8, Rīga, Latvia
- info@sharpify.io
- Phone
- +371 29 427 717
For anything about your data, write to info@sharpify.io with the subject "Privacy".
2What this policy covers
This policy applies when you:
- visit www.sharpify.io and our other websites and landing pages that link to this policy (for example sharpify.io/clients, sharpify.io/klienti, sharpify.io/builders and pages on sharpify.lv);
- fill in a form on our websites or in an ad (for example a Facebook or Instagram lead form);
- book, attend or take part in a call, demo, consultation, webinar, workshop or event;
- talk to us by phone, email, SMS, WhatsApp, social media or chat;
- apply for a job at Sharpify;
- buy or use our services as a client or a client's contact person.
It does not cover the Sharpify App CRM software, which has its own privacy policy, or data we process for our clients (for example the leads from campaigns we run for them). There, our client is the controller and we act as their processor under a data processing agreement.
3What data we collect
- Contact details: name, email, phone number, country.
- Business details: company name, role, website, industry, revenue range, team size, your goals and your answers in forms and quizzes.
- Communication data: emails, SMS, WhatsApp and chat messages, call recordings, call transcripts and AI-made call summaries, our team's notes, meeting bookings and attendance.
- Technical and marketing data: IP address, device and browser, pages visited, the ad or link you came from (UTM tags and click IDs such as fbclid and gclid), cookie IDs.
- Client and payment data: contract details, invoices and payment status. Card payments are handled by our payment providers. We do not store full card numbers.
- Job applications: your CV, experience and anything else you send us.
We do not ask for special categories of data, such as health data. Please do not send them to us.
4Where we get your data
- From you, when you fill in a form, book a call, message us or talk to us.
- From advertising platforms, when you submit a lead form in an ad (Meta, Google, TikTok, LinkedIn).
- From people who recommend you to us, our partners and event organisers.
- From public sources, such as company registers and your company's website, so we understand your business before a call.
- From cookies and similar tools on our websites (see section 12).
5Why we use your data and our legal basis
| Purpose | Legal basis (GDPR Article 6(1)) |
|---|---|
| Answer your request: call you, send information, book and hold the consultation or demo you asked for. | Steps you asked for before a contract (b), and our legitimate interest in replying to enquiries (f). |
| Send follow-ups, offers, invitations and useful content by phone, AI calls, email, SMS and WhatsApp. | Your consent (a). Existing clients may get emails about similar services based on our legitimate interest and Section 9(2) of the Latvian Law on Information Society Services. You can opt out at any time. |
| Record, transcribe and summarise calls for quality, training and an accurate record of what was agreed. | Our legitimate interest (f), and your consent where the law requires it (a). |
| Deliver our services, sign contracts, send invoices and handle payments. | Contract (b) and legal obligations under accounting and tax law (c). |
| Measure and improve our ads and websites, and show relevant ads. | Your consent where the law requires it (a), and our legitimate interest in knowing which ads bring enquiries (f). |
| Review job applications. | Steps before a contract (b), and your consent if we keep your CV for future roles (a). |
| Keep our systems secure, prevent abuse, and establish or defend legal claims. | Our legitimate interest (f) and legal obligations (c). |
Where we rely on legitimate interest, we have weighed it against your rights and freedoms. You can object at any time (see section 11).
6How we contact you: calls, AI calls, email, SMS and WhatsApp
When you submit a form, register for an event or a free resource, or book a call, you ask us to get in touch. You also agree that Sharpify, and people working for us, may contact you using the details you gave us by:
- Phone calls from our team.
- AI calls. Our AI voice assistant is an automated system that uses artificial intelligence to talk with you in a natural voice. It may call you to follow up on your request, ask a few questions about your business, answer your questions or book a meeting with our team. These calls may be made by an automated dialling system.
- Email.
- SMS.
- WhatsApp messages, including messages written by our AI assistant.
What about: your request, booking reminders, our services and offers, events, free materials and useful content about getting more clients.
How often: we keep it reasonable. If we cannot reach you, we may try again a few times over the following days. We call at reasonable hours, normally between 9:00 and 20:00 your local time.
AI is always disclosed: at the start of a call or chat, our AI assistant says that it is an AI assistant acting for Sharpify. You can ask to speak with a person at any time.
Your choice, any time
Your consent is voluntary, and you can withdraw it at any time, free of charge:
- reply STOP to any SMS or WhatsApp message;
- click unsubscribe in any email;
- tell the person or the AI assistant on the call that you do not want more calls;
- email info@sharpify.io or call +371 29 427 717.
We stop without undue delay and add you to our do-not-contact list so your choice sticks. Withdrawing consent does not affect contact made before. If you opt out of marketing only, we can still answer a question you send us or contact you about a contract you have with us.
Only give us a phone number and email that are yours or that you are allowed to use. Your operator's normal rates may apply.
7Call recordings, AI and automated decisions
- Calls with our team, video meetings and AI calls may be recorded and transcribed. We tell you at the start of a recorded call. If you do not want a call recorded, say so, and we will offer a call with a person without recording or another way to talk.
- We use AI tools (speech recognition, text and voice generation, summaries) to run AI calls and chats, write call notes and prepare our team for meetings. These tools work on our instructions under data processing agreements. Where the option exists, we switch off the use of our data for training the providers' models.
- Our systems may score or sort enquiries (for example by revenue range or form answers) so the right person contacts you first. This has no legal or similarly significant effect on you, and a person can always review the result. We do not make decisions about you based solely on automated processing within the meaning of Article 22 GDPR.
8Who we share data with
We do not sell your personal data. We share it only when needed, with:
- Service providers that work for us (processors), for example: website hosting and forms (Netlify, Vercel), our CRM (Sharpify App), workflow automation (Zapier), internal communication (Slack, Google Workspace), email delivery (Google Workspace, SendFox), phone, SMS and AI voice services, messaging (WhatsApp by Meta), meeting and booking tools (Google Meet, Fathom), AI providers for transcripts, summaries and AI assistants, and payment providers and banks (Stripe, Revolut, Citadele).
- Advertising and analytics platforms (Meta, Google, TikTok, LinkedIn), to measure which ads bring enquiries and to build ad audiences. For some of this processing they act as independent or joint controllers, and their own privacy policies apply.
- Our team, contractors and partners who help deliver our services, under a duty of confidentiality.
- Accountants, auditors, lawyers and insurers.
- Public authorities, courts and law enforcement, when the law requires it.
- A buyer or investor, if all or part of our business is sold or reorganised, under confidentiality.
9Transfers outside the EU
Some providers (for example Google, Meta, Zapier, Slack, Netlify, Vercel and AI providers) may process data in the United States or other countries outside the EU/EEA. We allow this only with the protection the GDPR requires: an EU adequacy decision (including the EU-U.S. Data Privacy Framework for certified companies), or the European Commission's Standard Contractual Clauses with extra safeguards where needed. You can ask us for details.
10How long we keep data
| Data | How long |
|---|---|
| Enquiries and leads that did not become clients | Up to 3 years after our last contact, then deleted or anonymised |
| Records of your marketing consent | While we rely on it, and up to 3 years after, to prove it was given |
| Do-not-contact list | As long as needed to respect your choice (only the details needed for that) |
| Call recordings and transcripts | Up to 12 months, unless needed longer for a specific complaint or dispute |
| Client and contract data | During the contract and up to 10 years after it ends, as needed for legal claims |
| Accounting documents | As long as accounting and tax law requires |
| Job applications | Up to 6 months after the hiring process ends, or longer if you agree |
| Website analytics | Up to 26 months |
11Your rights
Under the GDPR, you have the right to:
- access your data and get a copy;
- correct data that is wrong or incomplete;
- have your data deleted;
- restrict how we use it;
- get your data in a portable format and have it sent to another company;
- object to processing based on our legitimate interest;
- object to direct marketing at any time, and we will stop;
- withdraw your consent at any time;
- not be subject to a decision based solely on automated processing that significantly affects you.
To use your rights, email info@sharpify.io. We may ask you to confirm who you are. We reply within one month. For complex requests this can be extended by two more months, and we will tell you if so. It is free, unless a request is clearly unfounded or excessive.
You can also complain to the Data State Inspectorate of Latvia (Datu valsts inspekcija), Elijas iela 17, Rīga, LV-1050, www.dvi.gov.lv, pasts@dvi.gov.lv, or to the data protection authority in your country. We would appreciate the chance to sort it out with you first.
12Cookies and tracking
Our websites use cookies and similar technologies (pixels, tags and local storage):
- Necessary: make the site work and remember choices such as your language.
- Analytics: Google Analytics helps us see how the site is used.
- Advertising: Meta Pixel and Conversions API, Google Ads tags and similar tools show us which ads bring enquiries and help show our ads to the right people.
You can block or delete cookies in your browser settings, and control ads in your Facebook, Instagram and Google ad settings. Blocking necessary cookies may affect how the site works.
13Security
We protect data with access controls and encrypted connections (HTTPS), and we give access only to people who need it for their work. No system is completely secure. If a data breach puts your rights at risk, we will inform you and the authorities as the law requires.
14Children
Our services are for businesses and adults. We do not knowingly collect data from anyone under 18. If you think a child has sent us their data, contact us and we will delete it.
15Changes to this policy
We may update this document when our services or the law change. The date at the top shows the current version. If a change is significant, we will make it clear on this page and, where appropriate, tell you directly.
Part BTerms of Use
16Agreement
These terms apply to www.sharpify.io and our other websites and landing pages that link here. By using them, submitting a form or booking a call, you agree to these terms and confirm you have read the Privacy Policy above. If you do not agree, please do not use our websites or forms.
17Using our websites
- Our websites and forms are for people aged 18 or older. If you act for a company, you must be allowed to do so.
- Give true and accurate information, and only contact details that are yours or that you may use.
- Do not misuse our websites: no unlawful use, spam, attempts to hack, overload or copy them with automated tools, and no false or harmful submissions.
- We may change, pause or remove any page, offer or content at any time.
18Your consent to be contacted
By submitting a form, registering or booking a call, you agree that we may contact you by phone (including AI and automated calls), SMS, email and WhatsApp, as described in section 6. This consent is not a condition for buying anything from us. You can withdraw it at any time by replying STOP, unsubscribing, telling us on the call or emailing info@sharpify.io.
19Free calls, demos and materials
Free calls, demos, audits, workshops, guides and tools come with no obligation. They are general information, not legal, tax or financial advice. We may limit or end any free offer at any time. Places may be limited, and we may decline or cancel a booking, for example if the request does not fit what we do.
20Results disclaimer
Case studies, numbers and reviews on our websites (for example "€50M+ generated for clients") show results some of our clients achieved. They are not typical and not guaranteed. Your results depend on your business, offer, market, budget, effort and many other factors. A guarantee applies only under the conditions written in your agreement with us.
21Paid services
Paid services are provided under a separate written agreement, order or invoice. If those documents differ from these terms, they take priority. Prices for business services are in euros and exclude VAT unless stated otherwise. Prices for consumers include VAT. If you are a consumer, you keep every right that mandatory consumer law gives you, and nothing in these terms limits it.
22Intellectual property
All content on our websites (texts, videos, designs, logos, the Sharpify name and our methods, such as the MS Solution™ and the VILKM Method) belongs to Sharpify or our licensors. You may view it and share links to it for personal or internal business use. You may not copy, sell or republish it without our written permission.
23Third-party links and platforms
Our websites link to and use third-party services (for example YouTube, Facebook, WhatsApp, Skool, booking and payment pages). Their own terms and privacy policies apply, and we are not responsible for their content or practices.
24Liability
We work to keep our websites accurate and available, but they are provided "as is". We do not guarantee that they are free of errors or always available. To the extent the law allows, we are not liable for indirect or consequential losses, lost profits or lost data arising from the use of our websites or free materials. Nothing in these terms limits liability that cannot be limited by law, including for intent or gross negligence, or your rights as a consumer.
25Governing law and disputes
These terms are governed by the laws of the Republic of Latvia. We would like to solve any issue with you directly first, so please contact us. If we cannot agree, disputes will be settled by the courts of the Republic of Latvia. If you are a consumer, you may also contact the Consumer Rights Protection Centre (PTAC, www.ptac.gov.lv), and you keep the protection of the mandatory laws of your country of residence.
26Contact
SIA "Sharpify Services" · info@sharpify.io · +371 29 427 717 · Vīlandes iela 8, Rīga, Latvia
This document is available in English and Latvian. If the versions differ, the Latvian version prevails.
